Tips for Choosing the Right Stage for your Event
If you are organising an event that will feature live performances, you have to plan for the right stage as this is a critical part of the event. The stage will not only let your audience to enjoy the acts that you bring on board, but it will also be the centre of attention. So, if you ensure that your stage is well set for its purpose, it will make the whole event run smoothly.
The things that you need to consider will depend on the type of performers you are hosting, and in most situations, the talent you bring determines your stage selection. The performer should be able to connect with the audience. If the audience is way too far, or behind an obstacle, they are likely to get upset and not like the event. Here are a few tips that need to be in your management process when planning for your event, especially getting the stage right.
Make sure you know your performers
Knowing your artist’s needs is vital when setting up a stage. Whatever your acts will require should be discussed as soon as possible, to make sure that you book a stage that will give them what they need to give their best performance. Some stages can contain just about any act or band that you can think of, and there are flexible options for small events as well. When you communicate with the performers of your event, get to know what works best for them. There are mobile stages that are designed for small events which help to save on set-up time and are easy to use.
Be cautious of your budget limits
In many situations, events are driven by a budget. So you should consider the cost of renting a stage when you are planning for the event together with your partners. There are stages for every kind of event, and you should seek professional advice to help manage your costs. Stage cost is to a large degree determined by the labour needed to put it together and disassemble it, so using a mobile stage will considerably lower your costs.
Plan for the weather
During the UK festival season, the weather can be very unpredictable. When you are planning your event, make sure that the stage can withstand harsh weather. Rain and the wind can quickly wreck a weakly designed production. Most local authorities have a standard for the level of weather resistance that is legitimate. To be safe, you need to plan for the worst weather conditions, just to ensure that there will be no problems. It is prudent to consult professionals who can advise you on this as early as possible in the planning process.
Consider combining suppliers
When organising an event, you will have a broad range of suppliers that you can contract primarily for your stage, sound, and lighting. Event stage hire is very competitive, and there are a lot of providers in the UK. In many situations, combining your equipment suppliers will save you money and time. If you have many suppliers, you will have to cater for recurring costs such as transportation of equipment and security.
Have a layout of the space you need for the stage and roof
The physical size of your stage and roof are the answer to a real event, but there are more details to that. The roof will have wires, and perhaps ballasts to consider. You should adjust how you do your tie-down procedures on depending on factors that are usually client and venue specific.
You can seek professional advice on the best event layout that will suit your needs. If you are thinking a well laid out event, be assured that it is somewhere on sketched on paper. This is the fundamental nature of an intelligently planned event.
You will need power for the stage and roof setup
Large motorised roof structures need motors to set up. Therefore, you will require power on the installation day. You should look for technicians with 3-phase unit motors; all you will need is access to electrical grid power. This will save you from renting generators in case of a medium-size show location that can survive on a single-phase power. This will save money in a less than 3,000 people event that requires powered roofing structures.
Well, that was easy, a little foresight and preparation are sure to make your show to go off without a problem. If you have a hard time setting up the stage, or organising the audience space in your event, seek the help of a professional event planner, a friend, a stage technician, or an entertainer or for help. Happy Planning!
Tags: Events, Right Stage, Event stage Hire